Tips For Choosing The Right Hotel To Hold A Conference

Conferences play an important role in many companies and industries, and they can take a lot of hard work and preparation in order to be successful. Many conferences are held in hotels for convenience and due to the fact that many hotels cater to large conferences. If you are in charge of planning a conference, holding it at a hotel is a great idea. Use the following tips when selecting the right hotel to hold a conference:

Consider the Conference Rooms Available

Most hotels that hold conferences regularly have several conference rooms available. One of the first things that you should do is narrow down the hotels that you are interested in, and then see what conference rooms are available for your dates. It is important to book a conference room that is large enough to accommodate all of the guests who will be attending the conference. You will also want to make sure that multimedia equipment such as microphones and projection screens are available and can easily be set up in the conference room.

Close to Activities and Entertainment

While the conference is the most important thing, most conferences take place a few hours a day over the course of a few days. Thus, when people attending the conference have free time, they will want to be able to have some fun. When selecting a hotel for your conference, take into consideration what type of amenities the hotel offers, such as pools or a spa. It is also a good idea to think about what kind of things there are to do in the area; it is best to select a hotel that is in the vicinity of a variety of activities.

Consider Food and Beverage Service

Most conferences include at least one luncheon, and it is usually most convenient to have the luncheon catered by the hotel. Before booking a hotel for a conference, find out about the different food and beverage services that they have available. It is important to determine if their food and beverage options fit in your budget. You may also want to ask if the catering department is able to accommodate dietary restrictions. 

Accessibility

No matter where you are holding a conference, it should be in a hotel that is easy to access. If most people will be flying to the location, select a hotel that is not too far from the airport. You should also check to see if there are shuttles or other modes of transportation that can be booked to transport attendees of the conference from the airport to the hotel.

For more information about booking your next conference, contact venues like the Clarion Hotel - Seattle International Airport.